Leave Application for Out of Station for School, College and Office with Samples

Sometimes, you need to travel out of station for personal or professional reasons. Whether you’re a student or an employee, knowing how to write a clear, concise and effective leave application is important.

In this article, we’ll guide you through the process of writing a leave application for out of station, with samples for school, college, and office. These examples will help you communicate your request simply and professionally, ensuring your absence is well-understood and accepted. 

Let’s get started!

How to Write a Leave Application for Out of Station?

Writing a leave application letter/mail is simple if you follow a clear format. The key is to keep your tone polite and professional while providing all necessary details. Below are steps that will help you to help write an effective leave application:

1. Subject Line: At the start of the application you need to mention a clear subject line.

2. Salutation: Address the application to the appropriate authority, such as your teacher, principal, or manager. 

3. State the Purpose Clearly: In the first paragraph, mention the reason for leave and specify that it is for out-of-station travel.

4. Provide Dates and Duration: Clearly mention the dates and duration of your leave. This ensures the recipient understands the exact period of your absence.

5. Assure Responsibility: If applicable, assure the recipient that you will complete any pending tasks or make arrangements during your absence.

6. Closing: Conclude your application by thanking the recipient for their consideration. 

7. Signature: End with a formal closing, such as “Yours sincerely” or “Best regards,” followed by your name and any relevant details like your class, roll number, or department.

By following these steps, you can write a clear, concise and professional leave application that meets the expectations of schools, colleges, and offices.

Format:

Here is a simple and clear format that you can follow:

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Date]

To,
[Designation]
[School/College/Company Name]
[Address]
[City, State, ZIP Code]

Subject: Leave Request for Out of Station

Respected [Sir/Madam],

I am writing to inform you that I will need to travel out of station due to [mention the reason, e.g., a family function, medical reasons, or personal work]. I kindly request leave for [mention the number of days, e.g., 3 days] from [start date] to [end date].

During my absence, I will ensure that all my pending work is managed, and I will complete any remaining tasks upon my return. [For office: If needed, I can be available via phone or email.]

Kindly grant me leave for the mentioned period. I will be grateful for your understanding.

Thank you.

Yours Sincerely,
[Your Full Name]
[Your Class/Grade/Department (for students) OR Your Designation (for office)]
[Contact Information]

Samples of Leave application for out of station

Leave Application for School Student

To,
The Principal,
Mohan Public School,
Delhi Road Shamli (247776).

Subject: Application for Absent Due to going for family function

Respected [Sir/Madam],

I hope you are doing well. My name is Rohan Ruhela, a student of Class 10th. I kindly request leave for 3 Days as I need to travel with my family for a family function.

I will be absent from 14/12/2024 to 17/12/2024. I assure you that I will complete all missed lessons and assignments after returning.

Thank you for your understanding.

Yours Obediently,
Rohan Ruhela
Class 10
Roll Number: 125

Leave Application for College Students

To,

The Principal
D.M Degree College
Meerut

Subject: Leave Request for Father’s Brain Surgery

Dear Sir/Madam,

I am Sukriti Dhankar, a student of B.FAD 2nd Year. I will be on leave from 11/12/2024 to 21/12/2024 as I have to travel out of town due to my father’s brain surgery. I will ensure to catch up on all missed lectures and assignments during my absence. Kindly approve my leave.

Thank you for your time and consideration.

Yours Obediently,
Sukriti Dhankar
B.FAD 2nd Year
Roll Number: 1130044

Out of Town Leave Application for Office

Subject: Request for leave for travelling out of town

Dear [Manager’s Name],

I hope this message finds you well. I am [Your Full Name], working as [Your Position] in [Department Name]. I kindly request leave from [Start Date] to [End Date] as I need to travel out of town for [mention reason, e.g., personal work/family matters].

I will ensure to complete any pending tasks before my leave begins. During this period, I can be reached via email or phone for any urgent matters.

I request your approval for the leave and thank you for your support.

Sincerely,
[Your Full Name]
[Your Position]
[Your Contact Information, if required]

Leave Application for Going Out of City

Subject: Leave Application for Out-of-City Assignment

Dear [Manager’s Name],

I hope this message finds you well. I am writing to request leave from [Start Date] to [End Date] as I need to travel out of the city for work-related tasks.

The purpose of this trip is to [briefly mention the purpose, e.g., attend a client meeting, visit a branch office, etc.], which requires my presence in [City Name]. During my absence, I will ensure that all ongoing work is handled and any necessary arrangements are made for smooth continuation of tasks. I will also be available for urgent matters via phone or email.

Please let me know if you require any further information or adjustments to this request.

Thank you for your consideration.

Sincerely,
[Your Name]
[Your Position]

Leave Application for Child’s Exam to Boss

Subject: Request for Leave for Child’s Exam

Dear [Boss’s Name],

I hope this message finds you well. I am writing to inform you that I need to take leave from [start date] to [end date] as I will be traveling to Pune for my child’s exam. As my presence is required for support during this important time, I kindly request your approval for my leave.

I will ensure that all urgent tasks are completed before my departure. If anything arises during my absence, I am happy to assist remotely, if possible. Please let me know if you require any additional information or arrangements.

Thank you for your understanding and consideration.

Best regards,
Satendra Kumar

Leave Application for One Day

Subject: Leave Application for One Day

Dear [Manager’s Name],

I hope you are doing well. I am writing to request leave for one day on [insert date], as I need to travel to Delhi for my routine body checkup. The appointment is scheduled for the morning, and I expect to return by the evening.

I have ensured that all my tasks are up to date, and I will be available by phone or email if any urgent matters arise during my absence.

I kindly request you to approve my leave for the day.

Thank you for your understanding and support.

Sincerely,
Rahul Rana
[Your Position]
[Company Name]

2 Days Leave Application for Office

Subject: Application for 2 Days Leave for Attending a Wedding in Agra

Dear [Manager’s Name],

I hope this message finds you well. I am writing to formally request a leave of absence for two days, from [start date] to [end date], as I need to attend my friend’s wedding in Agra.

The wedding is an important event, and I need to travel to Agra to be there. I have ensured that my ongoing tasks are up to date, and I will make arrangements to complete any urgent work before my leave begins. During my absence, I am happy to assist remotely if needed, provided the situation allows.

Please let me know if you require any further details or if there is anything I can do to facilitate a smooth workflow in my absence.

Thank you for your understanding and consideration.

Sincerely,
Monika Kumari
[Your Position]
[Your Contact Information]

Leave Request for Going Out of City

Subject: Leave Request for Travelling Out of City

Dear [Manager’s Name],

I hope this message finds you well. I am writing to request leave from [start date] to [end date] as I will be out of city during this period.

The reason for my leave is [briefly explain the reason, e.g., family event, personal matters, travel]. I have ensured that all my current tasks are up to date, and I will make arrangements to hand over any ongoing work to [colleague’s name] during my absence. I will also be available via phone/email in case of any urgent matters that require my attention.

I would appreciate your approval for this leave. Please let me know if you need any further details.

Thank you for considering my request. I look forward to your positive response.

Best regards,
[Your Name]
[Your Position]
[Your Contact Information]

Leave Application for Going Out of Station by Parents

To,

The Principal
[School Name]
[School Address]

[Date]

Subject: Leave Application for [Child’s Name] due to Travel

Dear Sir/Madam,

I am writing to inform you that my child, [Child’s Name], a student of [Grade/Class], will be unable to attend school from [Start Date] to [End Date] as we will be traveling out of station during this period.

We kindly request you to grant [Child’s Name] leave for the mentioned dates. We will ensure that [he/she] catches up on any missed assignments and lessons.

Thank you for your understanding and consideration.

Sincerely,
[Parent’s Name]
[Contact Information]

Leave Application for Family Function

Subject: Leave Application for Going on Family Function

Dear [Manager’s Name],

I hope this message finds you well. I am writing to inform you that I will be out of station for a family function and would like to request leave from [start date] to [end date].

I assure you that I will complete all my pending tasks before my departure. Please let me know if any further information or arrangements are required.

Thank you for your understanding.

Sincerely,
Sukesh Lala

Leave Application for Medical Treatment

Subject: Request for Leave Due to Medical Treatment

Date: [Insert Date]

To
[Recipient’s Name]
[Designation]
[Company/School Name]
[Address]

Dear [Recipient’s Name],

I am writing to inform you that I require leave to travel out of town for medical treatment. I have been advised by my doctor to undergo a medical procedure that requires me to be out of town. The treatment is scheduled from [Start Date] to [End Date], and I will need this period to focus on my recovery.

Due to the nature of the treatment, I will be unable to attend work/school during this time. I request you to kindly grant me leave for [Number of Days] starting from [Start Date] to [End Date].

I will ensure that all pending tasks and responsibilities are completed or handed over to a colleague/friend before I leave. I will also remain available by phone or email if any urgent matters arise that require my attention.

Thank you for considering my request. I look forward to your approval and understanding. Please feel free to contact me if you need any further details or documentation regarding my medical condition.

Sincerely,
[Your Name]
[Your Designation/Position]
[Your Contact Information]

Conclusion

Writing a clear and concise leave application for travelling out of station is important for effective communication with your school, college, or office. A well-structured leave request helps ensure approval by explaining your reason, leave duration, and availability during your absence. By following the samples provided, you can easily craft applications suitable to your specific situation. Remember to keep your tone polite, professional, and to the point for a positive response.

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