Half Day Leave Application: Get Format with Samples

A Half Day Leave Application is a formal written letter or email request made by an employee or student to their employer or teacher for permission to leave work, school, or an institution for half a day. This type of leave is typically used for medical appointments, family matters, urgent tasks, or personal reasons that require the person to be absent for part of their regular schedule.

Key Elements of a Half-Day Leave Application:

1. Subject Line: Clearly states the purpose, e.g., “Request for Half Day Leave on [Date].”
2. Salutation: Addressed to the appropriate authority, such as a manager, teacher, or principal.
3. Reason: Explains why the leave is required (brief and specific).
4. Date and Time: Specify the date and whether it is for the first or second half of the day.
5. Assurance: Offers assurance of completing pending tasks or delegating responsibilities.
6. Closing Statement: Ends with gratitude and a polite sign-off.

Format of Half Day Leave Application

Here is a standard half day leave application format as given below:

Subject: Request for Half Day Leave

Respected [Recipient’s Title/Name],

I hope this letter/mail finds you well. I am writing to inform you that I need a half-day leave on [specific date] due to [mention reason briefly, e.g., personal commitments, medical appointment, or urgent matters].

I have arranged all my pending tasks to be managed efficiently during my absence.

Please approve my leave. If you require further assistance or updates, please let me know.

Thank you for considering my request.

Yours Sincerely,

[Your Full Name]

[Your Designation/Class & Roll Number]

[Contact Information]

Samples of Half Day Leave Application for School & College

Half Day Leave Application for Stomach Pain

Subject: Request for Half Day Leave for Stomach Pain

[Date]

To,

The Principal,

[School/College Name]

[Address]

Dear Sir/Madam,

I wanted to inform you that I have been experiencing stomach pain since the last day and cannot attend the full day of school/college. I kindly request permission to leave after [mention the period/time you intend to go].

I will complete all missed work promptly. Sorry for any trouble caused, and thank you for understanding.

Yours Faithfully,

[Your Name]

[Class/Grade]

[Roll Number, if applicable]

Application for Half Day Leave in School by Parents

Subject: Application for Half-Day Leave

Date: 05/01/2025

To

The Class Teacher,

Class 10th,

D.K. Public School,

Delhi.

Respected Sir/Madam,

I am Rohan Rana, father of Aditya, a student of Class 10th. I kindly request you to grant Aditya a half-day leave on [insert date]. He needs to attend to an important family matter in the afternoon.

Aditya will attend school in the morning and leave after [mention specific time]. I assure you that he will complete any missed work.

Thank you for your understanding.

Yours Sincerely,

Rohan Rana

(Father of Aditya)

Contact: +91782536****

Application for Half Day Leave in School for Fever

Date: 14/01/2025

To

The Class Teacher,

Class 12th,

Delhi Public School,

Indirapuram, Ghaziabad.

Subject: Request for Half-Day Leave

Dear Sir/Madam,

I am Vishal, a student of Class 12th. I am requesting a half-day leave today as I feel unwell due to a fever. I need to rest and consult a doctor to recover quickly.

Kindly allow me to leave after the 4th period today. I will complete all the work tomorrow.

Thank you for understanding.

Yours Obediently,

Vishal Singh

Class 12th

Roll Number: 145

Application on half day leave for Doctor Appointment

Subject: Leave Application for Half Day Due to Doctor Appointment

To,

The Principal,

Johar Public School

Sonipat (Haryana)

Respected Sir,

I am Prachi Dubey, a student of Class 8th in your School. I request a half-day leave as I have a doctor’s appointment today for routine check-up.

I will attend school in the morning and leave after lunch. Please grant me half a day’s leave.

Thank you for understanding.

Yours Obediently,

Prachi Dubey

Class 8

Roll Number: 123

Half Day Leave Application for School For Headache

Subject: Request for Half Day Leave Due to Headache

Date: 12/01/2025

Respected Principal,

I am Vivan Sachdewa, a student of Class 11th at St. Govind Public School, Gwalior. I am writing to inform you that I have a severe headache and am unable to concentrate in class.

I kindly request your permission to leave school after the half-day break to rest and recover. I will completely study all the missed lessons.

Thank you for your understanding.

Yours Faithfully,

Vivan Sachdewa

Class 11th

Roll Number: 1457

Samples of Half Day Leave Application for Office

Half Day Sick Leave Application For Office

Subject: Request for Half Day Leave for Stomach Pain

Dear [Recipient’s Name],

Respectfully, I am writing to inform you that I have been feeling stomach pain for two days and am unable to perform my tasks effectively. Therefore, I request permission to leave for half a day today, [insert date].

I will complete all my pending tasks before leaving office. Please let me know if you require any other information about my work.

I appreciate your understanding.

Yours Sincerely,

[Your Full Name]

[Your Position]

Half-Day Leave Application for Personal Reasons

Subject: Half-Day Leave Request for Personal Reasons

Dear Mukund,

I hope this mail finds you well. I am requesting a half-day leave on 14/01/2025 for personal reasons. I plan to leave after lunch and will ensure all my tasks are completed before then.

I can be reached on my phone while I am away if needed. Thank you for understanding.

Best Regards,

Khushi Tiwari

Graphics Designer

+91795821****

Advance Half Day Leave Application for Office

Subject: Half-Day Leave on 24/01/2025

Dear Tanuj,

I hope this email finds you well. I want to inform you that I need to attend a friend’s sister’s marriage in the afternoon and will complete my tasks for the day in the morning. I kindly request you a half-day leave on 24th January 2025.

I assure you that my responsibilities will not be affected, and I will ensure all my current assignments are on track.

Thank you for considering my request. Please let me know if you need any further details.

Best regards,

Rama Kant

Web Developer

Half Day Leave Application for Urgent Work

Subject: Half-Day Leave Due to Urgent Work

Respected Manager,

I hope this email finds you well. I am writing to inform you that I have urgent work at home that requires immediate attention. I need a half-day leave for today after lunch, 19/01/2025.

I will complete all mandatory pending tasks before leaving and ensure a smooth workflow during my absence. You can contact me anytime on my phone at +91748521**** If required.

Thank you for your understanding and support.

Best regards,

Robin Pandey

Associate Accountant

Half Day Leave Application For Exam

Subject: Request for Half-Day Leave for Exam

Dear Sumit,

I hope this message finds you well. I am requesting a half-day leave on 12/02/2025 as I have an important exam scheduled in the afternoon.

I will complete my urgent tasks before lunch and the other tasks the next day.

I apologize for the inconvenience caused by my absence. I value your support and understanding as I manage my responsibilities both at work and in my studies. Kindly approve my leave request as soon as possible.

Thank you for considering my request.

Best regards,

Kapil Sharma

Video Editor

Half Day Leave Application For Family Function

Subject: Request for Half-Day Leave for Family Function

Dear Rakesh Kumar,

I hope this message finds you well. I just want to inform you that I need to go home after lunch to attend a family function on 24/03/2025.

This event is important for me, and my presence is needed.

I will complete all my pending tasks the next day. You can call me any time if required. I will also be available to address any urgent matters before leaving.

Thank you for understanding.

Warm regards,

Salman Khan

Data Entry Operator

Tips to Write an Effective Half-Day Leave Application

Writing a half-day leave application is simple if you follow a clear format. Here are some tips to make it effective:

• Start with a Polite Greeting: Begin with “Dear [Recipient’s Name]” or “Respected [Recipient’s Name]” to set a respectful tone.
• Mention the Date and Time: Clearly state the date and time you need the leave, e.g., “I request leave for the second half of [specific date].”
• State the Reason Briefly: Use simple language to explain the reason, e.g., “I have a personal appointment” or “I need to attend a family matter.”
• Keep It Short and Clear: Avoid long sentences. Write only the necessary details.
• Express Gratitude: Add a sentence to express your gratitude like, “Thank you for understanding,” to show appreciation.
• Sign Off Properly: End with “Sincerely” or “Yours faithfully,” followed by your name.
• Proofread Your Application: Check for errors to ensure it is clear and professional.

Common Mistakes to Avoid When Writing a Half-Day Leave Application

• Using an Informal Tone: Always use polite and formal language. Avoid slang or casual phrases.
• Providing Vague Reasons: Clearly state why you need the leave. For example, “doctor’s appointment” is better than “personal reasons.”
• Skipping Key Details: Include the date and time of the leave. Mention whether it’s for the morning or afternoon.
• Failing to Mention a Backup Plan: If your tasks will be affected, explain how they will be managed during your absence.
• Making the Application Too Long: Keep it short and focused. Avoid unnecessary details or explanations.
• Submitting It Late: Send your application in advance whenever possible. Avoid last-minute requests.
• Ignoring Grammar and Spelling: Proofread your application to avoid errors. Mistakes can make it look unprofessional.

You can create a clear and effective half-day leave application by avoiding these mistakes.

FAQs on Taking a Half-Day Leave