A casual leave application is a formal communication submitted by an employee to their employer or HR manager to request a short-term leave for personal reasons. Whether you’re a government staff member, corporate professional, or part of the private sector, writing a well-structured leave application reflects professionalism and planning.
A clear, polite message builds trust and ensures quicker approvals. This guide includes ready-to-use formats and real-life examples for occasions like health checkups, family functions, or unexpected events. Each sample is crafted to help you request leave confidently while maintaining workflow continuity. Explore this blog to discover how to write a proper casual leave application tailored to your role, reason, and responsibility—making your absence respectful, smooth, and hassle-free.
Reasons for Casual Leave for Office
Taking casual leave helps employees to balance their work and personal life. A well-planned leave ensures smooth workflow and personal well-being. Casual leave allows them to manage responsibilities without work pressure. Here are some valid reasons for taking casual leave.
1. Health Issues: Employees may need to rest due to mild illnesses like fever or headaches. Visiting a doctor for a routine checkup is also a valid reason.
2. Family Commitments: Important family events, such as weddings, birthdays, or anniversaries, may require time off. Office Employees may also write a casual leave application to take care of a sick family member.
3. Personal Work: Sometimes, employees need to take time off for banking tasks, document verification, or home repairs. Casual leave helps them to complete these tasks without any stress.
4. Urgent Travel: An employee may need to travel for personal reasons, such as attending a family function or handling an emergency. Casual leave makes it easier to plan short trips.
5. Mental Relaxation: A short break can help employees refresh their minds. A day off reduces stress and improves productivity when they return to work.
6. Unforeseen Situations: Unexpected events like accidents, weather disruptions, or personal emergencies may require immediate leave. Casual leave provides flexibility in such cases.
How to Write a Casual Leave Application for Office?
Follow the steps to write an effective letter for casual leave for office for personal reasons.
1. Start with a Polite Greeting: Initially, you must politely address your manager or HR. Example:
“Dear [Manager’s Name],”
2. Reason for Leave: You must write a valid reason for quick approval. Example:
“I need leave on [date] for personal reasons.”
3. Leave Duration: Mention the exact dates of the leave. Example:
“The duration of my leaves starts from [start date] to [end date].”
4. Work Adjustment: Show some responsibility by mentioning task handover. Example:
“I have assigned all my important tasks to my colleague during my absence.”
5. End: Close the application on a positive note with a thank you. Example:
“Thank you for your understanding. I look forward to your approval.”
Format of Casual Leave Application for Office
Subject: Request for Casual Leave on [Date]
Dear [Manager’s Name],
I hope you are doing well. I wanted to inform you that I need casual leave on [date] for [personal reasons]. I have informed [colleague’s name] to handle urgent tasks.
Please approve my request. Thank you for being so supportive.
Best regards,
[Your Name]
[Your Position]
Casual Leave Application for Office in English
Subject: Request letter for Casual Leave on 19/02/2025
Dear Subhankar Rana,
I hope you are doing well. I am writing this letter to request casual leave on 19/02/2025 for health reasons. I have to go to the doctor’s clinic for a minor operation, and I have planned all my important tasks with my colleagues to ensure there is no disruption in work.
Kindly approve my leave. I will be available for any urgent queries.
Thank you for being so understanding.
Best regards,
Rohit Shukla
SEO Executive
SN Infotech Pvt Ltd.
+91854796****
Also Check: Half Day Leave Application: Get Format with Samples
Casual Leave Application for Personal Reasons
Subject: Casual Leave Letter for Personal Reasons
Dear Sir,
I hope you are doing well. I am requesting casual leave on 14/02/2025 for personal reasons. I will complete all my urgent tasks before my leave and be available on call for any urgent information related to my work.
Kindly approve my leave. I appreciate your support and understanding.
Thank you.
Best regards,
Yogesh
Web Developer
Webkul Pvt Ltd
+91789522****
Application for Casual Leave for Urgent Work
Subject: Casual Leave Application for Urgent Work
Dear Sohit Rana,
I hope this mail finds you well. This is to inform you that I have some urgent work at home for two days. I need leave for two days, starting from 02/02/2025 to 04/02/2025. Please grant me casual leave due to urgent personal work. I will be grateful for your understanding.
Thank You.
Best regards,
Nakul Sachdeva
Data Entry Operator
Dixon Pvt Ltd
+91983754****
Application of Casual Leave for Office as a Govt Employee
Subject: Request for Casual Leave on 19/02/2025
Respected Mr. Tushar Singh,
I am Lokendra Kashyap, working as a Machine Operator at Coal India Ltd. I am writing to request a casual leave for one day on 19/02/2025. I need this leave for personal reasons.
I have completed my current tasks and have informed my colleagues about my absence. I will ensure that my work does not get affected during my leave.
Please consider my request. I will be grateful for your approval.
Thank you for your understanding.
Yours sincerely,
Lokendra Kashyap
Machine Operator
Coal India Ltd.
Casual Leave Application Sample for Passport Appointment
Subject: Casual Leave Application for Passport Appointment
Dear Resham,
I hope this message finds you well. I am writing to request casual leave for February 15, 2025, as I have a passport appointment scheduled on that day.
Kindly approve my leave request. I will be available in case of any emergency or client call.
Thank you for your understanding and support.
Best regards,
Samay Raina
Project Coordinator
K.B Pvt Ltd
Casual Leave Application Sample for Griha Pravesh
Subject: Application for Casual Leave for Office
Dear Mr. Sharma,
I hope this message finds you well. I am Sangeeta Tomar, a Flight Attendant with Air India. I am writing to request casual leave for 26th February 2025 due to my Griha Pravesh ceremony.
As this is a significant occasion for my family, I would be grateful for your approval to take the day off. I assure you that I will manage my responsibilities and ensure everything is in order before and after my leave.
If you require any further details, please let me know. Thank you for considering my request. I look forward to your approval.
Yours Sincerely,
Sangeeta Tomar
Flight Attendant, Air India
+91976058****
FAQs
How do you write an application for casual leave in the office?
To write a casual leave application, clearly state your request for leave and the reason. Mention the date you plan to be absent and keep the tone polite. Ensure the application is short and to the point.
How do you request leave in the office?
To request leave, write a formal email or letter to your manager. Clearly mention the dates you wish to be absent and provide a valid reason for the leave. Be polite and respectful in your tone.
How to write a 1-day leave application?
For a 1-day leave application, state the date you want to take off and briefly explain the reason. Make sure the application is clear and concise, keeping it professional.
What are the reasons for casual leave?
Common reasons for casual leave include personal matters, health issues, urgent family matters, or important personal tasks that cannot be postponed.
How do I write a casual application?
To write a casual leave application, start by addressing your manager. Mention the date you wish to take off, briefly explain the reason for the leave, and request approval. Keep it short, polite, and professional.