An Application for Transfer Certificate is a formal request by a student or their parent/guardian to the school/college authority for getting a transfer certificate. This official document by the school/college certifies that the student has studied in a particular school/college for a specified period and is eligible to be admitted to another school. The application writing tone for this document should be formal and professional.
In this blog, we will provide detailed information about how to write a TC Application in English, format and samples for students and parents/guardians.
What is an Application for Transfer Certificate?
An Application for Transfer Certificate is a formal written request by a student or parent submitted to an educational institution to obtain a transfer certificate (TC). A transfer certificate is an official document issued by schools or colleges to confirm that a student is leaving their institution. It typically includes details such as the student’s name, date of birth, enrollment number, class last attended, and the reason for leaving.
This document aims to facilitate the student’s admission to another institution. It proves the student has cleared all dues and has no outstanding issues at the previous School or college.
Elements of Application for Transfer Certificate
1. Sender’s Address: The sender’s address must be included at the top left of the application. This ensures the recipient knows where to contact if needed.
2. Date: Write the date on which you are applying below the sender’s address.
3. Recipient’s Details: Add the Address of the recipient in the application to the head of the institution, such as “The Principal,” followed by the name and address of the School or college.
4. Subject Line: Write a concise subject, e.g., “Application for Transfer Certificate.” This helps the recipient immediately understand the purpose of the application.
5. Salutation: This section should start with a polite greeting, e.g., “Respected Sir/Madam.”
6. Body of the Application
- Introduction: Briefly introduce yourself with your name, class/year, and roll number.
- Reason: State the reason for requesting the transfer certificate (e.g., relocation, admission to another institution, etc.).
- Acknowledgment: Mention that all dues have been cleared and the study materials borrowed (e.g., library books) have been returned.
- Request: Politely request the transfer certificate and express gratitude.
7. Closing Line: Add a polite closing, e.g., “Thank you.”
8. Signature and Details: Include a formal sign-off, such as:
- “Yours Obediently,”
- Your full name.
- Additional details (class, roll number, contact information).
- Attachments (if required)
- Attach the copies of fee receipts or clearance certificates, if applicable.
Transfer Certificate Application Format for School/College
To,
The Principal,
[School/College Name]
[School/College Address]
[City, State, ZIP Code]
Subject: Application for Transfer Certificate
Respected Sir/Madam,
Respectfully, I am [Your Name], a student of [Class/Year] in your institution, with roll number [Your Roll Number]. I am writing to formally request a transfer certificate as [mention the reason, e.g., I am relocating to another city due to my parent’s job transfer].
I have cleared all dues and returned all the study materials borrowed from the institution. Kindly issue the transfer certificate as soon as possible to enable a smooth transition to my next school/college.
I will be grateful for your prompt assistance.
Thank you.
Yours obediently,
[Your Full Name]
[Class/Year]
[Roll Number]
[Contact Number]
Samples of Transfer Certificate Application for School
Here are some samples of application to the principal for TC:
TC Application In English For School Change
Subject: Application for TC
Date: 23/11/2024
To
The Principal
Christu Jyoti Convent Sr. Sec. School
New Ashok Nagar, Delhi 110096.
Respected Sir/Madam,
My Name is Sagar Jaiswal, a student of Class 10 in your esteemed School. I am writing to formally request a Transfer Certificate (TC) as my family is relocating to Mumbai. Due to this, I will need to enroll in a school closer to our new residence.
Please issue my Transfer Certificate as soon as possible. I have cleared all dues and returned all borrowed items to the School. Please let me know if any additional steps are required from my side to complete this process.
Thank you for the guidance and support during my time at this School.
Yours sincerely,
Sagar Jaiswal
Class 10
Roll Number – 1148
Application for TC by Parents
Subject: Application for Transfer Certificate
Date: 15/12/2024
To,
The Principal,
St. Mary School,
Mohan Colony Delhi 110076,
Respected Sir/Madam,
I am writing to formally request a Transfer Certificate for my child, Mukund Dhankar, who is currently enrolled in 7th at your esteemed School.
Due to family relocation, we cannot continue his education at your school. We are grateful for the excellent education and support Mukund Dhankar has received during his time here.
Please issue the Transfer Certificate as soon as possible to facilitate his admission to the new School. Please let me know if any formalities or documents are required from our side to complete the process smoothly.
Thank you for your understanding and assistance.
Sincerely,
Rajesh Dhankar
+91790****257
School Transfer Certificate Application For My Son
To,
The Principal,
D.P.S,
Kondhwa, Pune, Maharashtra 411048, India,
Date: 17/12/2024
Subject: Request for Transfer Certificate
Respected Sir/Madam,
I am Vansh Shivhare, parent of Gautam Shivhare, currently studying in Class 9 at your School. We are looking for better educational opportunities and require a Transfer Certificate for my son, Gautam Shivhare.
Please process the TC at your earliest convenience. Please let us know if any further formalities are required.
Thank you for your support and cooperation.
Sincerely,
Vansh Shivhare
+91821895****
Application for TC due to Parent Job transfer
Subject: Application for Transfer Certificate
Respected Principal,
I am Sunita Singh, the mother of Aditya Singh, a Class 8th student at your school. Due to my recent job transfer to Saharanpur, our family will be relocating, and my son will need to join a school in the new city.
I kindly request you to issue a Transfer Certificate for Aditya Singh to facilitate the admission process at the new School. Please let me know if any formalities need to be completed on our end.
Thank you for your support and guidance during my son’s time at this School.
Yours sincerely,
Sunita Singh
Application for TC School Drop Out
To
The Principal,
[School Name],
[School Address],
Date: [Insert Date]
Subject: Request for Transfer Certificate
Respected Sir/Madam,
I am [Your Name], a student of [Class and Section], currently enrolled in your esteemed School. Due to personal reasons, I am unable to continue my education at your institution. Therefore, please issue my Transfer Certificate (TC) at the earliest.
I have cleared all dues and returned the school property, including library books. I am grateful for the knowledge and support I received during my time at this School.
Please let me know if any further formalities are required to process this request.
Thank you for your assistance.
Yours sincerely,
[Your Full Name]
[Class and Section]
[Admission Number]
[Contact Details]
TC Application for Changing School After 10th
Subject: Application for Transfer Certificate After Completion of Class 10
To
The Principal,
[School Name],
[School Address],
[City], [State]
Date: [DD/MM/YYYY]
Respected Sir/Madam,
I am [Your Name], a student of Class 10 at your esteemed School. I am writing to formally request the issuance of my Transfer Certificate (TC). I have completed my Class 10 examinations and plan to pursue further education at a different institution.
Kindly process my application as soon as possible to facilitate my admission to the new School. I assure you that all dues and formalities have been cleared. Please let me know if any additional steps are required from my side.
I am deeply grateful for the guidance and support I have received here.
Thank you for your assistance.
Sincerely,
[Your Full Name]
[Your Roll Number]
[Contact Number]
[Email Address, if applicable]
Application For Transfer Certificate From School After 12th
Subject: Application for Transfer Certificate
To,
The Principal,
[School Name],
[School Address].
Date: [Insert Date]
Respected Sir/Madam,
I am writing to formally request a Transfer Certificate as I have completed my Class 12th education at your esteemed institution. My name is [Your Full Name], and I was enrolled in Class 12, Section [Section], with Admission Number [Your Admission Number].
I require the Transfer Certificate to proceed with my admission to [mention college/university name or future course]. Kindly process my request at the earliest so I can meet the application deadlines for further studies.
Please let me know if any additional formalities need to be completed. I am grateful for the guidance and support I received at this School.
Thank you for your attention to this matter.
Yours sincerely,
[Your Full Name]
[Contact Number]
[Email Address, if applicable]
School Transfer Certificate Application Form
Date: [Insert Date]
To,
The Principal,
[School Name],
[School Address].
Subject: Request for Transfer Certificate
Respected Sir/Madam,
I, [Your Name], a student of [Grade/Class], wish to request a Transfer Certificate for my child, [Child’s Name], due to [mention reason for transfer, e.g., family relocation, moving to a different school, etc.].
Details of the student:
- Name: [Child’s Name]
- Grade/Class: [Child’s Grade/Class]
- Admission Number: [Insert Admission Number]
- Date of Birth: [Child’s Date of Birth]
- Parent/Guardian Name: [Parent’s/Guardian’s Name]
- Parent/Guardian Contact Number: [Contact Number]
I kindly request you to process the Transfer Certificate at your earliest convenience. Please let me know if any further documents are required.
Thank you for your attention to this matter.
Sincerely,
[Your Name]
[Your Contact Number]
[Your Signature (if submitting in person)]
Samples of Transfer Certificate Application for College
Here are some samples that will assist you in writing TC Application for College:
Application for TC from college after 1st year
Subject: Request for Transfer Certificate
To,
The Principal
[College Name]
[College Address]
[City, State, PIN Code]
Date: [Insert Date]
Respected Sir/Madam,
I am [Your Full Name], a first-year student of [Your Course Name] in [Your Department Name] at your esteemed college, with the roll number [Your Roll Number]. I am writing this application to request my Transfer Certificate (TC) issuance.
Due to [specific reason, e.g., relocation of my family, admission to another institution, or any other valid reason], I am unable to continue my studies at your college. I have ensured that all outstanding dues, including library fees and other charges, have been cleared. I have attached the necessary receipts and documents for your reference.
I sincerely express my gratitude for the guidance and support from the faculty and staff during my time here. Although, unfortunately, I must leave, I assure you that this decision has been made after thorough consideration of my circumstances.
I kindly request you to process my application and issue the Transfer Certificate at the earliest. If additional documents or formalities are required, please inform me, and I will ensure compliance promptly.
Thank you for your understanding and assistance in this matter.
Yours sincerely,
[Your Full Name]
[Course Name and Department]
[Contact Number]
[Email Address]
Application for TC From College After Graduation
Subject: Request for Transfer Certificate
To
The Principal
[College Name]
[College Address]
Date: [Insert Date]
Respected Sir/Madam,
I am writing to formally request a Transfer Certificate (TC) as I have successfully completed my graduation from [Course Name, e.g., Bachelor of Commerce] at [College Name] in the academic year [Start Year – End Year]. My roll number is [Your Roll Number].
I require the TC to pursue further studies/work opportunities and complete the necessary formalities for my future endeavors. Please let me know if any additional documents or procedures are needed to process my request.
I would appreciate it if the certificate could be issued at the earliest possible date.
Thank you for your support and guidance throughout my academic journey.
Sincerely,
[Your Full Name]
[Your Contact Details]
[Your Email Address]
How to Write a School Transfer Certificate Application?
Here are some expert tips for writing a school transfer certificate application:
- Be Clear and Concise: State your request directly, without unnecessary details. Keep the application simple and to the point.
- Mention the Reason: Briefly explain why you need the transfer certificate. Be honest but respectful in your explanation.
- Be Polite: Use formal and respectful language throughout the application. Show gratitude towards the School.
- Provide Necessary Details: Include important information like your name, grade, and the duration of your enrollment at the School.
- Follow School Guidelines: If the School has a specific format or requirement, be sure to follow it to avoid delays.
- Keep It Professional: Avoid including personal emotions or irrelevant information. Stay formal and professional in tone.
- Proofread: Check for spelling and grammatical errors before submitting the application to ensure it’s polished.
FAQs
Q1. How do I request a letter for TC from School by parents to Principal?
Ans – To request a Transfer Certificate (TC) from the School, the parents can write a formal letter to the Principal. The letter should include:
-> A polite request for the TC.
-> The reason for leaving the School (e.g., relocation, change of School).
-> The student’s details, including name, grade, and roll number.
-> A mention of the date by which the TC is needed.
Q2. Who can request a transfer certificate?
Ans – The following individuals can request a Transfer Certificate (TC):
-> The students themselves (if they are of legal age).
-> The student’s parents or legal guardians if the student is a minor.
The request is typically made to the school principal, explaining the reason for the transfer.
Q3. How long does it take to get a transfer certificate?
Ans – The time to issue a Transfer Certificate (TC) varies by School. Typically, the School takes 3 to 7 days to process the request. However, it’s always best to check with the school administration for specific timelines, as some schools may have different procedures.